Poland Visa Guide

Poland Visa


Poland, shaped by the continental collision of Europe and Africa, over 60 million years back. Stretching over an area of 312,696 sq. Km with a temperate seasonal climate is the 6th populated state in EU with 38.5 mil people. Warsaw is the largest metropolis and capital of Poland with other major cities like Wrocław, Poznań, Gdańsk and Łódź. It is bordered by the Baltic Sea, and also by the major countries like Ukraine, Czech Republic, Slovakia and Germany.

Poland is a developed market and regional power, being the eighth largest  and one of the most dynamic economies of EU. Warsaw, its capital, is the largest and most important in Central Europe. Along with high standards of living; high-income economy, life quality, safety and education are equally seen with great importance and value.

Although not as famed as its fashionable sisters, France and Italy, fashion has always been an important aspect of Poland. Poland has contributed largely to global trends, clothing habit, beauty inventions and cosmetics, which are still in use nowadays.

Its currency is Polish złoty.


How to Travel to Poland?

Poland is listed as a member state of the Schengen Agreement and the European Union. The country permits the U.S. citizens to enter the country for 90 days, be it a tourist or business purpose without a visa. However, the passport should be valid three months beyond the period of stay. You also need 10,000 € or equivalent with you and a return air ticket.

The Schengen area consists of 26 European countries. They do not have any border controls between them. The countries are Austria, Denmark, Germany, Greece, Finland, France, Belgium, Italy, Switzerland, the Netherlands, Poland, Norway, Malta, Luxembourg, Lithuania, Liechtenstein, Hungary, Iceland, Slovakia, the Czech Republic, Estonia, Sweden, Slovenia, Portugal and Latvia. They have a common short stay visa policy.


Why is a Polish Visa Needed?

You will require a visa to visit the nation of Poland. Your reason for visiting Poland will decide the type of visa you should apply for. There are two types of Polish visas:

a. Schengen Visa:

This type of visa allows you a stay of 90 days. This visa also allows applicants to visit other Schengen states. Also, you will have no restrictions to visit or enter any of the Schengen states. Hence, the Schengen Visa C is issued not just for a single entry but also for double and multiple entries.

b. National Visa:

This type of visa allows you a stay of 91 days to 180 days. D-visa can be issued for many reasons, but there are two types of National D-visa. One allows working the other doesn’t.


Kinds of visa to enter Poland

Aforementioned, your visit to Poland can be for any reason and the reason will decide the kind of visa you are given. The types of visa for each visit are:

Tourist Visa:
  • A letter of invitation with the address and phone number of friends or family
  • Bank statement of last 6 months
  • Passport copies

Schengen C- visa:

  • Stay in the Schengen territory for other purposes other than tourism.
  • Schengen visa is waived for:
  • Children below six years
  • School students, postgraduate students and teachers who accompany them on the basis of study or educational training
  • A third countries’ Researchers travelling for the purpose of scientific research as mentioned in the EC regulations
  • Representatives of no profit organization travelling to participate in an event organized by a non-profit company
  • Family members of the European citizens
  • Business purpose:
    • An invitation from a Polish company with their address and dates of your visit.
    • A certificate stating the business travel from the employer
    • Proof of earlier trades between the two companies
    • Last 6 months’ business bank statement
    • Memorandum and Article of Association in original certified copy, Trade License (oldest and latest), Partnership documents
    • The total expenses of your stay must be stated on the invitation
    For Medical:
    • A medical report stating the situation of the applicant
    • An attested medical report from the doctor in Poland confirming the date and medical situation
    • Receipt of medical fees paid
    For culture, sports, film crews or religious purposes:
    • An invitation stating the purpose of the visit and expense covered
    • Name of the crew members
    • Duration and travel itinerary
    For members of official delegations:
    • The official invitation
    • Identity of the member
    • Purpose of visit
    • Duration and accommodation
    For study-related purposes:
    • An enrollment certificate
    • Certificate of completion or courses attended
    • Financial sustainability
    For wife/husband of a Polish citizen:
    • Proof of Polish citizenship
    • Polish marriage certificate
    • Polish family record book
    For a transit visa:
    • This visa or an alternate entry permit licensing you to enter the country before you change flights to reach your final stop
    • Copy of valid visa to your final stop
    For underage children:
    • Proof of parent’s regular income
    • Travel permission from consent parent
    For National visa:
    • If you plan to stay for more than 3 months; you have to apply for a national visa for a further stay. You need to apply for a national D-type visa.Period of validity of D-Visa cannot be more than 1 year. There are 2 types of D-visa.
    • National D-visa as a national visa: You can stay in the territory for any other purpose other than work.
    • National D-visa (work) as a national visa: You can stay in Poland for work purpose only for the whole period of visa validity.
    • For Polish visa, apply in the Embassy of the Republic of Poland, New Delhi.


    How to Check the Status of Poland visa?

    You can check the status of your Poland visa by going online and ‘tracking the application’

    Documents required for a Poland Visa

    • Download the application or fill it electronically and print out the hard copy
    • photos with a light background
    • Your passport and copies of previous visas — valid for at least 3 months beyond your return date
    • blank pages minimum
    • Copy of return ticket
    • Take a travel visa insurance with a confirmation of minimum 30,000 € coverage within Poland and the entire Schengen area
    • Cover letter stating the specific reason of visit
    • Flight itinerary reservation specifying entry and exit dates along with your flight numbers
    • Proof of accommodation
    • Proof of civil status
    • Proof of financial means for the period of stay


    Documents required as per the position

    • Employment contract
    • Current bank statement of the latest 6 months
    • NOC from the employer
    • Income Tax Return form
    • A copy of your business license
    • Company bank statement of the latest 6 months
    • Income Tax Return form
    • Proof of enrollment
    • Approval letter from the school
    • Copy of the fee receipt
    • Pension statement of the latest 6 months but sometimes regular income generated by property as proof of the previous 6 months is required

    The documents mentioned above are mandatory, otherwise, the visa will not be issued and your application will be rejected.


    How to Apply for Poland Visa?

    You have to go in person while applying for any Poland visa. That is because of the biometric enrolment procedure. More details of the enrolment is given below.

    Step 1

    Please ensure your proper reason to visit Poland and be genuine.

    Step 2

    Complete the form, affixing it with your photo. Also, see that you have the original copy of the required documents for verification.

    Step 3

    Get a prior appointment and the applicant must come in order to submit biometric data.

    Visa application submission is possible:

  • By the applicant himself/herself
  • By parents / legal guardians for a minor child by presenting a birth certificate.
  • Signature of the parent and written consent should be submitted along with the documents proving the legal-ship over the child.
  • Step 4

    Visit at the time and date you are scheduled.

    Step 5

    Submit your application along with the applicable fees.

    Step 6

    A short interview will be conducted regarding the purpose of your visit, on the same day by the consular.

    Step 7

    Track your application via the online portal.

    Step 8

    Collect your visa from the Embassy of Poland.

    • In case of Schengen visa: personally or by an authorized person
    • In case of National visa: has to be collected personally



    All the applicants are required to appear in person in order to provide biometric data, which is a simple procedure. This is mainly onducted for the applications for the short-term Schengen visas.

    Exceptions from the obligation of fingerprinting are provided for:
    • Children under the age of 12
    • Person who hands or fingers have been amputated or handicapped
    • Heads of State or government and members of a national Governments with accompanying spouses, and the members of their official delegation when they are invited by Member States’ governments or by international organizations for an official purpose

    In practical terms, this means that the first visit after 23 June 2015 to the respective Schengen State Consulate as well as of visa applications centres would be prolonged by a few minutes, which will be necessary for the provision of biometric data.

    Otherwise, the current procedures remain the same as before.


    Fees Required for Poland Visa Application

    The cost differs from visa to visa, on the type of visa you require.

    • You will pay ₹ 4900 as the visa fee and it is non-refundable
    • Payment is done via cash or transfer
    • It is the same charge be it for any Polish visa
    • Once you decide to apply for a temporary residence permit, you have to pay 500 PLN extra


    Polish visa application centres

    Embassy of Poland

    The Embassy of Poland in India is situated in the city of New Delhi.
    The address of the Embassy is 50-M Shantipath, Chanakyapuri, New Delhi,
    Delhi 110021. The contact number is 011 4149 6900.

    Consulate General of the Republic of Poland

    The Consulate General of the Republic of Poland is situated in Mumbai.
    The address is Nirmal Building 11A, 11th Floor, 241/242 Backbay
    Reclamation Nariman Point, Mumbai, Maharashtra 400021. The contact
    number is 022 2285 2631.

    Honorary Consulate of Poland

    The honorary consulate of Poland is situated in the city of Kolkata.
    The address is 687, Anandapur, EM Bypass, Kolkata- 700 107. The contact
    number is 033 6613 6264/2248 5027.

    Time taken for document processing:

    The entire process takes around 14 working days. In exceptional cases,it can be prolonged up to 30 days.


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    My passport expires in two months. Can I apply for a visa?

    No, you cannot. The requirement says that your passport can expire only after 3 months after your arrival. However, in justified cases of emergencies, they might be allowed. But you need a full proof to state the case of emergency.

    I have a valid long stay visa/residence permit for a country that is part of the Schengen area. Do I need another visa to travel to other Schengen States?


    No, it allows you to travel or stay in other Schengen States for the maximum duration of a “short stay” (a stay of "90 days in any 180 days period").

    Can I cross the Schengen border of one country, while the visa was issued by another Schengen country?

    Yes, you can generally cross over any Schengen border by a visa issued by any Schengen country.

    My visa has been refused. What can I do?

    The standard notification form is handed out ifthe visa is refused. The notification of the refusal must include the reasons of refusal. You are free to apply again fora Schengen visa. But, it will be wise of you, if you take note of the reasons for the earlier refusal before submitting a new application and make the required changes.

    Is it necessary to get travel insurance?

    Taking travel insurance during a trip to abroad is always recommendable. Travel insurance allows you to enjoy your travel experience rather than stressing over things that can go wrong. Moreover, it allows you an easy way to deal with emergencies that may arise during your travel.

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